Regular Meeting June 17th, 2013
Meeting was called to order at 7:00 p.m., by Mayor Mark Carter.
Roll Call: Goodwin, Hoskins, Huber, Kane, and Plogman were present. None absent.
Hoskins moved approval of the agenda as posted, seconded by Huber. Roll Call: Ayes 5. Motion Carried.
Huber moved approval of the May 31st, 2013 Treasurer’s Report, seconded by Kane. Roll Call: Ayes: 5.
Kane moved approval of the May 13th, 2013 minutes as posted and published, seconded by Huber.
Roll Call: Ayes: 5. Motion Carried.
Plogman moved approval of the June Expenditures, seconded by Goodwin. Roll Call: Ayes: 5.
Resident was present to voice concerns with dogs running at large.
Benton County Sheriff, Randy Forsyth was present to answer question and address concerns with the following: Children driving golf carts/no permits, dogs, overnight parking violations, stop sign violations, speeding and patrol times.
Kane introduced Resolution No. 6-13-1 setting FY 13/14 Salaries for appointed Officers and Employees, seconded by Huber. Roll Call: Ayes: 5. Motion Carried.
Hoskins introduced Resolution No. 6-13-2 setting FY 13/14 Employee Holiday Schedule, seconded by Plogman. Roll Call: Ayes: 5. Motion Carried.
Huber introduced Resolution No. 6-13-3 setting IRS Mileage Rate, seconded by Kane. Roll Call: Ayes: 5. Motion Carried.
Huber introduced Resolution No. 6-13-4 authorizing City Clerk to issue warrants for expenditures that may incur late fees or discount prior to regular meeting, seconded by Goodwin. Roll Call: Ayes: 5. Motion Carried.
Hoskins introduced Resolution No. 6-13-5 approving Recognition /Event Administration Policy regarding Purchase Procedures, seconded Plogman. Roll Call: Ayes: 5. Motion Carried.
Kane introduced Resolution No. 6-13-6 approving policy on Use of Electronic (E-Mail) and Internet, seconded by Goodwin. Roll Call: Ayes: 5. Motion Carried.
Plogman introduced Resolution No. 6-13-7 authorizing City Clerk to Transfer General Fund Revenue into Debt Service Fund for Maintenance Building Principle and Interest Loan Payments, seconded by Goodwin. Roll Call: Ayes: 5. Motion Carried.
Plogman moved approval of the FY 13/14 Fairfax Library Contract, seconded by Kane. Roll Call: Ayes: 5. Motion Carried.
Kane moved approval of Cigarette/Tobacco Permit Renewal for Guppy’s on the Go, seconded by Goodwin. Roll Call: Ayes: 5. Motion Carried.
No Park Report .
Other areas of discussion included, but not limited to the following: Portable shed, summer hire, dugout repairs, diamond lights, score board electric, street work and Landfill meeting.
Kane moved to adjourn the meeting at 8:03 p.m., seconded by Plogman. Roll Call: Ayes: 5.
May building permits approved: GSTC (4 Signs); Akers (Business); Blanchard (Home); Davis (Fence);
Months Receipts: (General Fund) 20,339.11; (Sewer Fund) 10,634.52; (Garbage Fund) 8,240.65; (Local Option Fund) 3,205.25 (Road Use Fund) 6,623.28; (Tax Increment Fund) 7,565.73.
Total Receipts: 56,608.54.
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General and Road Use Expenditures:
Alliant (Electric) 2,233.49
Baker Paper (Trash Bags) 212.00
Banyon Data Systems (Software Support) 2,385.00
Benton County Auditor (Sheriff Fees) 2,860.00
BSN Sports (Volley Ball Nets) 85.18
Carter, Mark ( Salary) 1,250.00
Central State Bank ( Principle Payment) 28,000.00
Cincinnati Life Insurance (Clerk Policy) 152.00
City Of Fairfax (Fires Services) 28,172.50
(Library Service) 2,430.00
Cooling, Angie (Ball Reg. Refund) 30.00
Cronbaugh Excavating (Sign Base) 2,000.00
City of Norway (Fire Services) 500.00
Ellis, Gary (Salary) 4,322.07
Federal Tax Deposit 2,001.28
Gann, Janet (Salary) 1,692.83
Gann, Ronnie (Sod/Pitching Rubber) 29.40
Gazette (Publications) 58.07
Gehrke, Blade (Ball Reg. Refund) 25.00
Goodwin, Lonny (Meetings) 280.00
Hands Up Communications (Interpreter) 105.00
Hansen, Diana (Ball Reg. Refund) 25.00
Hoskins, Randy (Meetings) 280.00
Huber, Mike (Meetings) 240.00
Iowa Office Supply (Lease/Copy) 52.52
Iowa Prison (Sign) 27.50
Iowa Wireless (Cell Phone) 48.97
JMS TECH (Website) 167.58
Kane, Jeff (Meetings) 280.00
Kracium, Susie (Ball Reg. Refund) 25.00
Linn County Treasurer (Bridge Inspect.) 305.00
(Road Repair) 1,066.41
LL Pelling Co. (Seal Coat) 26,321.40
Marathon Glass (Window Repair) 221.96
Menards (Materials) 254.67
Orkin (Hall Spray) 55.62
Pate Asphalt (Salt Pad/Street Work) 2,540.00
Plogman, Brian (Meetings) 280.00
Port”O”Jonny (Restrooms) 317.53
Postmaster (News Letter) 81.95
Professional Plumbing (Parts) 59.50
Schrader Excavating (TIF Rebate) 2,307.76
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Sevig Utility (Water) 37.30
Sherwin Williams (Paint) 98.28
South Slope (Telephone/Internet) 186.90
Stallman, Laura (Ball Reg. Refund) 60.00
Suburban Lumber (Lumber) 296.64
Tiedeman, Dawn (Janitorial) 171.00
Van Meter Industrial (Ballast) 695.59
Visa Business: (Postmaster) 92.00; (Guppy’s)
492.68; (Wal-Mart) 52.87; (Holiday Inn)
198.96; (Guppy’s) 16.90; (Theisen) 37.96
Weber Stone (Set Stone Sign) 450.00
Sewer Fund Expenditures:
Alliant (Electric) 2,093.28
Barker, Jerry (Refund) 5.48
Central State Bank (Auto) 43.50
Furler Utilities (Maint/Testing(2,493.80)
Gann, Janet (Salary) 1,692.83
Iowa Finance Authority (SRF Loan) 102,629.17
Iowa One Call (Locations) 53.20
Roto Rooter (Televising) 590.00
Star Equipment (Trash Pump) 3,557.00
Waste Management (Dumpster) 26.00
Garbage Fund Expenditures:
Barker, Jerry (Refund) 5.47
Benton County Landfill (Landfill) 9,143.75
Waste Management (Hauling) 8,882.03
Total Expenditures: 249,854.32
Janet L. Gann, MMC