6-17-13 City Council Meeting Minutes

Regular Meeting June 17th, 2013Meeting was called to order at 7:00 p.m., by Mayor Mark Carter.Roll Call: Goodwin, Hoskins, Huber, Kane, and Plogman were present. None absent.Hoskins moved approval of the agenda as posted, seconded by Huber.  Roll Call: Ayes 5. Motion Carried.Huber moved approval of the May 31st, 2013 Treasurer's Report,  seconded by Kane.  Roll Call: Ayes: 5.Motion Carried.Kane moved approval of the May 13th, 2013 minutes as posted and published, seconded by Huber.Roll Call: Ayes: 5. Motion Carried.Plogman moved approval of the June Expenditures, seconded by Goodwin.  Roll Call: Ayes: 5.Motion Carried.Resident was present to voice concerns with dogs running at large.Benton County Sheriff, Randy Forsyth was present to answer question and address concerns with the following: Children driving golf carts/no permits, dogs, overnight parking violations, stop sign violations, speeding and patrol times.Kane introduced Resolution No. 6-13-1 setting FY 13/14 Salaries for appointed Officers and Employees, seconded by Huber.  Roll Call: Ayes: 5. Motion Carried.Hoskins introduced Resolution No. 6-13-2 setting FY 13/14 Employee Holiday Schedule, seconded by  Plogman. Roll Call: Ayes: 5. Motion Carried.Huber introduced Resolution No. 6-13-3 setting IRS Mileage Rate, seconded by Kane. Roll Call: Ayes: 5. Motion Carried.Huber introduced Resolution No. 6-13-4 authorizing City Clerk to issue warrants for expenditures that may incur late fees or discount prior to regular meeting, seconded by Goodwin.  Roll Call: Ayes: 5. Motion Carried.Hoskins introduced Resolution No. 6-13-5 approving Recognition /Event  Administration Policy regarding Purchase Procedures, seconded Plogman. Roll Call: Ayes: 5. Motion Carried.Kane introduced Resolution No. 6-13-6 approving policy on Use of Electronic (E-Mail) and Internet, seconded by Goodwin. Roll Call: Ayes: 5. Motion Carried.Plogman introduced Resolution No. 6-13-7 authorizing City Clerk to Transfer General Fund Revenue into Debt Service Fund for Maintenance Building Principle and Interest Loan Payments, seconded by Goodwin. Roll Call: Ayes: 5. Motion Carried.Plogman moved approval of the FY 13/14 Fairfax Library Contract,  seconded by Kane. Roll Call: Ayes: 5. Motion Carried.Kane moved approval of Cigarette/Tobacco Permit Renewal for Guppy's on the Go, seconded by Goodwin. Roll Call: Ayes: 5.  Motion Carried.No Park Report .Other areas of discussion included, but not limited to the following: Portable shed, summer hire, dugout repairs, diamond lights, score board electric, street work and Landfill meeting.Kane moved to adjourn the meeting at 8:03 p.m., seconded by Plogman. Roll Call: Ayes: 5.Motion Carried.May building permits approved: GSTC (4 Signs); Akers (Business); Blanchard (Home); Davis (Fence);Lentz (Shed).Months Receipts: (General Fund) 20,339.11; (Sewer Fund) 10,634.52; (Garbage Fund) 8,240.65; (Local Option Fund) 3,205.25 (Road Use Fund) 6,623.28; (Tax Increment Fund) 7,565.73.Total Receipts: 56,608.54. Page 2 of 3 General and Road Use Expenditures:Alliant (Electric) 2,233.49Baker Paper (Trash Bags) 212.00Banyon Data Systems (Software Support) 2,385.00Benton County Auditor (Sheriff Fees) 2,860.00BSN Sports (Volley Ball Nets) 85.18Carter, Mark ( Salary) 1,250.00Central State Bank ( Principle Payment) 28,000.00Cincinnati Life Insurance (Clerk  Policy) 152.00City Of Fairfax (Fires Services) 28,172.50(Library Service) 2,430.00Cooling, Angie (Ball Reg. Refund) 30.00Cronbaugh Excavating (Sign Base) 2,000.00City of Norway (Fire Services) 500.00Ellis, Gary (Salary) 4,322.07Federal Tax Deposit 2,001.28Gann, Janet (Salary) 1,692.83(Mileage) 16.50Gann, Ronnie (Sod/Pitching Rubber) 29.40Gazette (Publications) 58.07Gehrke, Blade (Ball Reg. Refund) 25.00Goodwin, Lonny (Meetings) 280.00(Mileage) 70.06Hands Up Communications (Interpreter) 105.00Hansen, Diana (Ball Reg. Refund) 25.00Hoskins, Randy (Meetings) 280.00Huber, Mike (Meetings) 240.00Iowa Office Supply (Lease/Copy) 52.52Iowa Prison (Sign) 27.50Iowa Wireless (Cell Phone) 48.97IPERS 1,113.77JMS TECH (Website) 167.58Kane, Jeff (Meetings) 280.00Kracium, Susie (Ball Reg. Refund) 25.00Linn County Treasurer (Bridge Inspect.) 305.00(Road Repair) 1,066.41LL Pelling Co. (Seal Coat) 26,321.40Marathon Glass (Window Repair) 221.96Menards (Materials) 254.67Orkin (Hall Spray) 55.62Pate Asphalt (Salt Pad/Street Work) 2,540.00Plogman, Brian (Meetings) 280.00Port"O"Jonny (Restrooms) 317.53Postmaster (News Letter) 81.95Professional Plumbing (Parts) 59.50Schrader Excavating (TIF Rebate) 2,307.76Page 3 of 3 Sevig Utility (Water) 37.30Sherwin Williams (Paint) 98.28South Slope (Telephone/Internet) 186.90Stallman, Laura (Ball Reg. Refund)  60.00Suburban Lumber (Lumber) 296.64Tiedeman, Dawn (Janitorial) 171.00Van Meter Industrial (Ballast) 695.59Visa Business: (Postmaster) 92.00; (Guppy's)492.68; (Wal-Mart) 52.87; (Holiday Inn)198.96; (Guppy's) 16.90; (Theisen) 37.96Weber Stone (Set Stone Sign) 450.00Sewer Fund Expenditures:Alliant (Electric) 2,093.28Barker, Jerry (Refund) 5.48Central State Bank (Auto) 43.50Furler Utilities (Maint/Testing(2,493.80)Gann, Janet (Salary) 1,692.83Iowa Finance Authority (SRF Loan) 102,629.17Iowa One Call (Locations) 53.20Postmaster 144.21Roto Rooter (Televising) 590.00Star Equipment (Trash Pump) 3,557.00Waste Management (Dumpster) 26.00Garbage Fund Expenditures:Barker, Jerry (Refund) 5.47Benton County Landfill (Landfill) 9,143.75Waste Management (Hauling) 8,882.03(Tags) 625.00Total Expenditures: 249,854.32   __________________________________Mark CarterMayor   ATTEST:  ___________________________________Janet L. Gann, MMCCity Clerk