May 11th, 2020 - City Council Meeting Minutes
Walford City Council Proceedings
Regular Meeting Monday May 11, 2020
Meeting was conducted electronically via conference call/Zoom, due to the Coronavirus/COVID-19.
Mayor, Council and City Staff present under the limit of 10, masks, and 6’ distancing guidelines.
Meeting was called to order at 7:00 p.m., by Mayor Bill Voss.
Roll Call: Carter, Greiner, Pegump, Pottebaum, Voss. Also present: City Clerk Janet Gann, City Engineer Kelli Scott, City Employees, Gary Ellis and Jarad Diedrich.
Pottebaum moved approval of the agenda as posted, seconded by Pegump. Roll Call: Unanimous.
Greiner moved approval of the April 13, 2020 minutes as published and posted, seconded by Pottebaum Roll Call: Unanimous.
Voss moved approval of the April 30th, 2020 Treasurer’s Report, seconded by Pegump. Roll Call: Unanimous.
Greiner moved approval of the May Expenditures, seconded by Pottebaum. Roll Call: Unanimous.
Discussion was held regarding received written Cintas Uniform Rental Agreement buy out document. Discussion included reasons for termination was service and not one of convenience, agreement language and buy out cost. Buy out payment failed due to lack of motion.
A Public Hearing was conducted at 7:09 p.m., regarding proposed FY 19/20 Budget Amendment.
There were no written or oral objections received.
Carter moved to close the FY 19/20 Budget Amendment Hearing at 7:11 p.m., seconded by Voss. Roll Call: Unanimous.
Pottebaum introduced Resolution 5-20-1 approving the FY19/20 Budget Amendment, seconded by Pegump. Roll Call: Unanimous.
Pottebaum introduced Resolution 5-20-2 approving Elan Visa and BP Gas Credit Cards and Usage Policy, seconded by Voss. Roll Call: Unanimous
Council reviewed received written document from resident Carla Fuller regarding her property and the drainage issues. Mayor addressed the letter.
Discussion was held regarding ditch/ culvert cleaning and the cities responsibly on private property.
Resolution 5-20-3 Ditch Cleaning Proposal between Erusha Drive and B Street NE on 1st Avenue E. Resolution 5-20-3 died due to lack of motion.
Discussion was held regarding library funding increase and requesting library card holder report instead of circulation reports.
Pottebaum moved approval of the FY 20/21 Fairfax Library Contract, seconded by Carter. Roll Call: Unanimous.
Pottebaum moved approval of the renewal of FY20/21 Cigarette/Tobacco/Nicotine/Vapor Permit for the Walford BP, seconded by Pegump. Roll Call: Unanimous. No state violations.
Pottebaum moved approval of the renewal of Class C Liquor License (LC)(Commercial) Outdoor/Sunday Sales for Bully’s Angle Inn, seconded by Voss. Roll Call: Unanimous. No state violations.
Carter moved approval of the appointment of Eric Reese the Board of Adjustment, seconded by Greiner. Roll Call: Unanimous.
Greiner introduced Resolution No. 5-20-4 confirming Board Appointments by the Mayor and City Council, seconded by Pottebaum. Roll Call: Unanimous.
Discussion was held regarding 20 Year Grain Bin Agreement with Gordon and Shirley Sevig.
Pottebaum moved approval granting a 10 Year Extension to the current bin agreement, Mr. Sevig attorney to update the agreement and requires painting within a couple of years or as needed, seconded by Carter. Roll Call: Unanimous.
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Council reviewed submitted Linn County Sheriff Report. There were 15 calls for services between April 13th, 2020 through May 11th, 2020. Council members pleased with outstanding service to Walford. Report was placed on file.
Discussion was held regarding the following subjects from the engineer’s report: The forming of a
wastewater committee to work on plant designs, 1st street asphalt project designs/specs and schedules. Wastewater work sessions to be held instead of committee meetings.
Discussion be held regarding Snyder & Associates billing practices, for transparency council member requested invoices to reflect hours work, cost per hour and engineer that worked on the project(s).
City Engineer Kelli Scott addressed questions. Report placed on file.
Discussion was held regarding the extension of one year for the wastewater project.
Pottebaum introduced Resolution No. 5-20-5 approving request to the IDNR for Extension of one year for the Wastewater Disinfection Project due to COVID-19 limitation of meeting and the public, seconded by Carter. Ayes: Carter, Pottebaum. No: Greiner, Pegump, Voss. Motion Failed.
Discussion was held regarding overreaching plant designs, plant wiring and new code, possibility of city hiring of electrician to inspect, addition of work session cost to services.
Pottebaum introduced Resolution No, 5-20-6 Approval of Snyder & Associates Design Services for the Wastewater Improvement Project in the amount of $105,000.00 plus extra meetings and bidding cost, seconded by Pegump. Roll Call: Ayes: Greiner, Pegump, Pottebaum, Voss. No: Carter. Motion Carried.
Discussion was held regarding 1st Avenue E Asphalt Project including consider moving forward, alternate bid package, specs, bid schedule, tile boring and right-of-way ditch grading.
Pottebaum moved to proceed with 1st Avenue E. Asphalt Project with alternate bid included, seconded by Pegump. Roll Call: Ayes: Greiner, Pegump, Pottebaum, Voss. No: Carter. Motion Carried,
Greiner moved to proceed with the hiring of Howard Rick for part-time summer mowing not to exceed 25 hours per week, seconded by Pottebaum. Roll Call: Ayes: Greiner, Pottebaum, Voss. No: Carter, Pegump. Motion Carried.
Pottebaum moved to proceed with certified letters to nuisance abatement properties, seconded by Pegump. Roll Call: Unanimous.
Mayor Voss declared May 2020 as the National Preservation month.
Other Areas of discussion included but not limited to the following: Possible pickle ball court signs for no skateboards/bicycles, concrete for picnic table at Knapp Creek park, possibly of cameras and alarms at diamond, and extra yard cart options.
Pegump moved to adjourn the meeting at 9:26 p.m., seconded by Carter. Roll Call: Unanimous.
Month’s Receipts: (General Fund) 244,119.19; (Road Use Tax) 17,038.28; (Sewer Fund) 13,278.22; (Garbage Fund) 9,906.55; (Tax Increment) 1,955.53. (Local Option Tax) 3,349.33. Revenue Totals: $289,647.10.
General and Road Use Tax Expenditures:
Alliant (Electric) 3,510.66
BP Credit Card (Gas/Diesel) 208.85
Butz Insurance (Work-Comp) 1,321.00
Campbell Supply (Equipment) 129.55
Carquest (Parts/Oil) 72.29
City Laundering Co.( Uniforms/Rugs/Towels) 275.44
Diedrich, Jarad (Wages) 4,210.80
Evergreen (Mulch) 638.00
Ellis, Gary (Wages) 5,316.00
Evans Computer (TEC Support/Antivirus) 150.93
Federal Tax Payment 3,353.22
Gann, Janet (Wages) 3,219.45
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Gazette (Publications) 209.54
Holland Law Office (Attorney) 420.00
Internet Networx (Domain) 194.00
Iowa Department of Human Services 755.50
IPERS (Withholding/Expense) 2,140.86
Kluesner Construction (Street Sweeping) 2,562.00
Krivachek Janitorial Supply (Brooms/Squeegee’s) 332.65
Linn County Sheriff (Sheriff Fees) 9,360.00
Menards (Supplies/Materials) 67.19
Midway Outdoor Equipment (Mower Parts) 199.73
Office Express (Sanitizer/Wipes) 51.97
Orkin (Hall Spray) 61.20
P & K Midwest (Parts) 1,078.30
Postmaster (Fliers) 89.65
Primmer, Andy (Refund) 30.00
ProPet (Dogipot Bags) 180.90
Sevig Utility (Water) 34.40
Sherwin Williams (Paint) 349.76
Snyder Associates (Engineer) 2,200.00
South Slope (Telephone/Internet) 224.21
Storey Kenworthy (Printing) 319.00
TrueGreen (Property Spraying) 2,010.50
United Health Care (Insurance) 2,588.26
Visa: (Microsoft) 152.50; (Zoom) 15.89;
Casey’s (Diesel) 93.75; (Theisen’s) 195.90
Voss, Bill (Cell Phone Allowance) 50.00
Wellmark Blue Cross (Insurance) 38.99
Wendling Quarries (Lime) 373.07
Sewer Fund Expenditures:
Alliant (Electric) 2,430.76
Diedrich, Jarad (Wages) 4,210.80
Gann, Janet (Wages) 3,219.45
Iowa One Call (Locations) 35.10
ION Environmental Solutions 1,062.00
Krivachek Janitorial (Squeegee) 65.85
Postmaster 162.75
South Slope (Telephone/Internet) 102.29
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Garbage Fund Expenditures:
Benton County Disposal (Tipping) 1,229.50
Central State Bank (ACH Fees) 113.50
Johnson County Refuse (Hauling) 7,888.00
(Yard Waste) 446.16
Expenditure Totals: $69,752.07
___________________________________
Bill Voss
Mayor
ATTEST:
___________________________________
Janet L. Gann, MMC, IaCMC, IaCMFO
City Clerk
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