January 13, 2020 - City Council Meeting Minutes
Walford City Council Proceedings
Regular Meeting Monday January 13th, 2020
Meeting was called to order at 7:00 p.m., by Mayor Bill Voss.
Roll Call: Carter, Greiner, Pegump. Pottebaum and Voss present. None absent.
Pottebaum moved approval of the agenda as posted, seconded by Carter Roll Call: Unanimous.
Pegump moved approval of the December 9th, 2019 minutes as posted and published, seconded by Voss. Roll Call: Unanimous.
Pegump moved approval of the December 31, 2019 Treasurer’s Report, seconded by Greiner. Roll Call: Unanimous.
Council Member Carter requested to review several invoices and asked questions on dollar amounts and the necessity of each. Mayor addressed questions.
Voss moved approval of the January Expenditures, seconded by Pottebaum. Roll Call: Unanimous.
Fire Chief Mike Sankot was present to explain and answer questions regarding Fire Department Budget.
Michael Reese of Atlas-Media-Group was present to discuss newsletter development services and cost.
Council requested a written proposal, to be considered at the February meeting.
Pottebaum introduced Ordinance No. 217 on its Third Reading Amending the Walford Code of Ordinance 2017 by Amending Chapter 106, Section 106.06 Solid Waste (Garbage) Collection Services, seconded by Carter. Roll Call: Unanimous.
Pegump moved approval of the Final Adoption of Ordinance No. 217, seconded by Voss. Roll Call: Unanimous.
Residential garbage rates will increase on April 1, 2020 from $22.00 to $28.00 per month.
Garbage Rates include Benton County Landfill fees, Benton County tipping fees, hauling, yard waste, and amnesty day.
Council Member Pottebaum raised questions regarding proposed sewer rates for businesses and industrial use.
Voss introduced Ordinance No. 218 on its Second Reading Amending the Walford Code of Ordinance 2017 by Amending Chapter 99, Section 99.02 Sewer Service Rate, seconded by Pegump. Roll Call: Ayes: Greiner, Pegump, Voss. No: Carter and Pottebaum. Motion Carried.
Third Reading will be held February 10th, 2020. Proposed residential rate from $22.50 to $36.00
Pottebaum moved approval of the FY 20/21 Linn County Sheriff Contract for Law Enforcement Services in the amount of $38,480.00, seconded by Greiner. Roll Call: Unanimous.
Pottebaum moved approval of the updated 28E Agreement with the City of Fairfax for Fire Services in the amount of $106,165.00, seconded by Voss. Roll Call: unanimous.
Carter moved approval of the American Red Cross Shelter Agreement, seconded by Greiner.
Roll Call: Unanimous.
Discussion was held regarding the necessity of spraying all city property and having city maintenance employees pursue spray licenses to save cost.
Pottebaum moved approval of the TruGreen 2020 Property Spray Agreement, seconded by Voss. Roll Call: Ayes: Greiner, Pegump, Pottebaum, Voss. No: Carter. Motion Carried.
Carter moved approval setting 2020 Seal Coat Unit Price Proposal from L.L. Pelling, seconded by Greiner. Roll Call: Unanimous.
Greiner introduced Resolution No. 1-20-1 Authorizing City Clerk to issue Warrants for Expenditures that may incur Late Fees or Discount Prior to the Regular Meeting, seconded by Carter. Roll Call: Unanimous.
Carter introduced Resolution No. 1-20-2 Approving Recognition/Event Administration Policy Regarding Purchases Procedures, seconded by Voss. Roll Call: Unanimous.
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Discussion was held regarding Mayors personal cell phone allowance/usage. Questions were asked about the availability to add a phone onto city contract for Mayor to use.
Pegump introduced Resolution No. 1-20-3 Approving Monthly Cell Phone Allowance for Mayor, seconded by Pottebaum. Roll Call: Ayes: Greiner, Pegump, Pottebaum. No: Carter. Abstain: Voss. Motion Carried.
Voss introduced Resolution No. 1-20-4 Approving Elan Visa Charge Cards/Usage Policy, seconded by Greiner. Roll Call: Unanimous
Voss introduced Resolution No. 1-20-5 Approving setting limits to Administration Purchases, seconded by Greiner. Roll Call: Unanimous.
Pegump moved to set a Public Hearing Date for the FY 20/21 Proposed Property Tax Levy for Monday February 10th, 2020 at 7:00 p.m., seconded by Carter. Roll Call: Ayes: Carter, Greiner, Pegump, Voss. No: Pottebaum. Motion Carried.
Clerk held brief discussion regarding FY 20/21 Budget and set workshop date of January 27th, 2020 at 6:00 p.m.
Carter moved to table the appointment of Walford Park and Recreation Board members until February 10th, 2020, seconded by Pegump. Roll Call: Unanimous.
Mayor Voss took no action regarding the appointment of a Mayor Pro Tem.
Deputy Schmid of the Linn County Sheriff Department was present to submit Sheriff Report. There were 30 calls for service between 12/9/19 through 1/13/2020. Report placed on file.
Park and Recreation January 4th , 2020 minutes received and placed on file.
Other areas of discussion included but not limited to the following: Grain Bin agreement to expire December 2020 discussion regarding selling/renting. Options with pursuing unpaid parking tickets, creating city emails for Council Members and Christmas tree disposal.
Christmas trees maybe dropped off at city maintenance building located at 4th Street S. and 4th Avenue W.
Must be dropped off by 6:00 a.m. Friday January 17th, 2020. Pile next to orange cone.
Pegump moved to adjourn the meeting at 9:07 p.m., seconded by Carter. Roll Call: Unanimous.
December Building Permits Approved: Bergmeier (Roof Top Solar); Houser (Roof Top Solar); Voss (Fence); Cowboy Church (Shed); Skripsky (Ground Solar Panels).
Months Receipts: (General Fund) 20,269.18; (Sewer Fund) 12,975.53; (Road Use Fund) 11,594.35; (Tax Increment Financing) 202.44; (Garbage Fund) 9,616.86; (Local Option Tax) 7,925.58. Revenue Totals: 62,583.94
Salaries Paid 2019
Bergmeier, Jesse 480.00
Diedrich, Jarad 71,606.08
Ellis, Gary 30,855.33
Gann, Janet 55,475.42
Huber, Mike 560.00
Kane, Jeff 520.00
Lefebure, Mike 110.00
Pegump, John 480.00
Plogman, Brian 80.00
Rick, Howard 13,272.00
Tiedeman, Dawn 1,566.00
Voss, Bill 3,500.00
Aaron, Voss 520.00
General and Road Use Tax Expenditures:
Absolute Security (Shop Monitoring) 147.00
Advanced Systems (Maint/Copy Count) 66.01
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Alliant (Electric) 3,823.36
Banyon Data Systems (Fault Program) 129.00
Benton County Auditor (Election) 1,062.32
BP Credit Card (Gas/Fee) 237.07
City Laundering Co. (Uniforms/Rugs/Towels) 344.30
Diedrich, Jarad (Wages) 2,807.20
Ellis, Gary (Wages) 3,544.00
Evans Computer (Tec/ICloud/Antivirus) 143.08
Federal Tax Payment 3,835.56
G & H Electric (Shop Lights) 3,583.28
Gann, Janet (Wages) 2,162.81
Gazette (Publication) 133.08
Gee Asphalt (Salt) 1,176.33
Graybill (Siren Repair) 217.50
Hoskins, Tyce (Website) 500.00
Holland Law (Attorney) 52.50
Iowa Depart. Human Services 517.00
Iowa Prison Industries (Street Signs) 137.12
IPERS (Withholdings) 2,152.18
Linn County Auditor (Election) 248.83
Menards (Supplies) 374.09
Midland National (Life Insurance) 500.60
Office Express (Office Supplies) 124.81
Sevig Utility (Water) 31.60
Simmery Cory(Code Books) 206.00
Snyder Associates (Engineer) 10,440.00
South Slope (Telephone/Internet) 223.00
Tiedeman, Dawn (Janitorial) 144.00
Treasurer of State (Withholdings) 1,948.38
US Cellular (Cell Phones) 147.47
United Health Care (Insurance) 1,412.89
Visa Charges: (Postage) 112.41; (Wal-Mart) 41.98
Voss, Bill (Cell Phone) 50.00
Sewer Fund Expenditures:
Alliant (Electric) 2,073.70
Central State Bank (Auto) 115.00
Diedrich, Jarad (Wages) 2,807.20
Electric Pump (Pumps) 24,203.24
EMC National Life (Insurance) 186.00
Gann, Janet (Wages) 2,162.81
Iowa One Call (Locations) 27.00
ION Environmental (Testing/Labs) 795.00
Menards (Screen Door/Supplies) 171.82
Postmaster 162.75
South Slope (Internet/Telephone) 105.36
Treasurer of State (Sales Tax) 238.82
United Health Care (Insurance) 657.74
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Garbage Fund Expenditures:
Benton County Solid Waste (Tipping) 1,499.50
Johnson County Refuse (Hauling) 7,888.00
(Tags) 570.00
Expenditure Totals: 86,440.70
___________________________________
Bill Voss
Mayor
ATTEST:
____________________________________
Janet L. Gann, MMC, IaCMC, IaCMFO
City Clerk
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